Adding existing inventory to the inventory management software
You need to use the booking in tab from the Main Menu to add your existing stock to the stock control software system. Now you will see the benefits of a sensible stock analysis hierarchy.
The inventory management software expects booked in stock to be matched with a purchase order so you will need to create purchase orders for any existing inventory you have. The purchase order form has a section for Notes where you can define existing inventory as “System opening stock” or something similar.
There are four distinct ways of booking in stock. Sort your current inventory into the four distinct booking in categories before entering your existing stock in to the inventory management software.
Single Barcoded Item: these are single unique items such as laptops or engineering assets that need to be tracked individually by the stock control software.
Multiple items: enter multiple identical items such as tins of soup or packs of batteries into the stock database of the inventory control software.
Direct Items: these are items where you act as an agent or middleman without stock physically entering and leaving your stores or warehouse. When a sales order is created for these items a purchase order will be automatically created to be completed manually.
Bundle items: these are items made up of several individual barcoded items from existing stock. Typically this might be a complete computer system with accessories sold at an offer or bargain price, a set given its own unique barcode.